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To apply, please email jobs@fccithaca.org.

Administrative and Communications Assistant (ACA)

Posted July 30, 2022

JOB TITLE: Administrative and Communications Assistant (ACA)

JOB STATUS: Hourly, Part Time. 15-20 hours per week.
LOCATION: Main Office, First Congregational Church (FCCI)

SUPERVISOR: Finance & Administrative Manager

JOB SUMMARY: The ACA is the primary contact for church members and friends, as well as for the wider community, regarding questions about church activities and administration. The ACA also works closely with church staff and volunteers to manage First Congregational Church of Ithaca’s (FCCI’s) internal and external communications. As such, the ACA is often the “face” and “voice” of FCCI, and must be courteous, patient, helpful, organized, and committed to contributing to FCCI’s mission, which is

to bind together people of faith and followers of Jesus Christ for the purpose of sharing in the worship of God and building the realm of God, a realm of peace and justice guided by love of self, neighbor, and creation as modeled for us in Christ’s life, teaching, death, and resurrection.

JOB RESPONSIBILITIES:

  • General Reception: In-person, phone, email. Answer queries when possible, direct to responsible staff or volunteer when appropriate. Take messages when needed.
  • Keep abreast of church events, procedures, and initiatives to enable effective communications with church members and friends. Connect with staff for clarification as needed.
    Maintain church on-line calendar.
  • Organize and manage MailChimp. Manage requested entries for Highland Highlights, our bi-weekly e-newsletter. Proof and edit HH materials as necessary.
  • Maintain/update “membership manager” segment of the church database, which serves as the basis for FCCI’s photo directory.
  • Bulletins: enter information, format, print, and save hardcopy weekly Sunday worship bulletin. Send out electronic version of bulletin to subscribers. Prepare any special bulletins as needed (e.g., special services, memorials). Maintain electronic and hard-copy files of bulletins and of sermons. Post to FCCI’s website.
  • Maintain a current listing of the Council, work areas, and teams.
  • Maintain lists of new members, deaths, and baptisms in coordination with relevant volunteers.
    Edit the FCCI website to keep it current.
  • Prepare for and meet with staff for weekly staff meeting to coordinate church activities.
  • Manage short-term rentals by both outside groups and internal groups and members, in consultation with the Finance & Administrative Manager.
  • Manage FCCI’s security doors, locking/unlocking electronic doors, as needed and requested by staff. Organize and manage keys.
  • Compile, format, and edit reports for the Annual Report in consultation with staff and circulate to congregation members.
  • Assist as needed with various special church functions such as weddings, memorial services, preparing special bulletins.
    Order materials: place orders for staff as requested (e.g., books, worship supplies)
  • Filing, hardcopy and electronic, including sermons, Council minutes and Lead reports.
  • Responsible for office equipment (printer, phone system), providing information and help, managing supplies and maintenance as needed.
  • Additional duties, as assigned by Senior Pastor or Finance & Administrative Manager.

REQUIRED QUALIFICATIONS:

  • An Associate’s degree or equivalent.
  • A minimum of 2 years of general office experience.
  • A command of Microsoft Word and Excel, comfort working with databases. Knowledge of or willingness to learn basic website maintenance and MailChimp.
  • Strong communication skills, including writing and editing.
  • Curiosity. Drive to learn and to perfect new skills. Adaptability. Proactivity. Willingness to see and notice procedures and routines that would benefit from change and to make suggestions for greater efficiencies and effectiveness.
  • Ability to prioritize work. Willingness to ask for help when needed and to offer assistance when possible.
  • Ability to lift and carry 30lbs.